This section was created to help students in Smith Engineering at Queen's understand and navigate policies and procedures for requesting Academic Considerations (Absences) and Academic Accommodations.

As an Engineering student, is important that you become familiar with Academic Regulations and Sessional Dates to ensure that you are able to complete all of the essential course and program requirements.

For questions or assistance with requesting Academic Considerations or Accommodations, contact the Smith Engineering Program Advisor, (Accommodations & Considerations) at engineering.aac@queensu.ca or 613-533-6000, ext. 78013.

 If you require any assistance or encounter any difficulty with your studies, you should contact your Academic Advisor.

About Academic Consideration (Absences)

Queen’s University recognizes that students may have extenuating circumstances that temporarily affect their ability to fulfill their academic obligations and requirements. The institutional response to requests for academic consideration due to extenuating circumstances is based on the principle of good faith, wherein the university and instructors are requested to assume that student circumstances and documented requests are legitimate unless there is compelling evidence to suggest otherwise. Similarly, students are requested to assume that the university and instructors will provide academic considerations that are deemed to be in the best interest of the student, taking into account academic progress and essential academic requirements and standards. For more information, see the full policy.

While regulations are necessary to provide uniform standards for all students, we recognize that some students may encounter circumstances beyond your control that may affect your academic performance. Students who encounter such extenuating circumstances may request that certain regulations be waived.

More information about requesting Academic Consideration

 


About Academic Accommodation

Academic Accommodations are classified as either long-term or short-term, depending upon the situation.

  • Long-term: Long-term physical or mental illness (e.g., hearing, visual, or mobility impairments, diabetes, cancer, autism spectrum disorder, ADHD/ADD, OCD, schizophrenia, eating disorders, anxiety, depression, etc.) Learning disability (e.g., dyslexia, dyscalculia, dysgraphia, dyspraxia, auditory or visual processing disorders, etc.)

  • Short-term: New unexpected onset of physical or mental illness lasting more than 48 hours, unexpected surgery/injury (concussion), serious extenuating circumstances

Long-Term Accommodation, Interim Accommodations and Temporary Accommodations

More infomation about requesting Academic Accommodation

 


Differences between Academic Consideration & Accommodation

The table below summarizes the differences between academic consideration and academic accommodation. It includes descriptions and examples of the conditions that pertain to each situation.

  Academic Consideration Academic Accommodation

Senate Policy

Academic Considerations for Students in Extenuating Circumstances

Academic Accommodations for Students with Disabilities

Objective

To provide consistent and fair academic considerations to students for a range of extenuating personal circumstances.

To provide appropriate academic accommodations for students with disabilities as part of the University’s commitment to accessibility and equity.

Definition

An action or actions taken by an instructor or Faculty Office in response to a student with an extenuating circumstance.

Examples of academic consideration:

  • Excused absence, deferral, extension, modified schedule for assignments, projects, labs, or placements, alternate assignment, re-weighting of term marks, permission for an incomplete grade, or course withdrawal without penalty.

Any adaptation that reduces or eliminates barriers to participation, which arise when a student with a disability interacts with the academic environment.

Examples of academic accommodation:

  • Extra time, different location, use of computer, adaptive technology, note-taking, alternate format (e.g., receiving textbooks in audio and/or electronic format), extensions.

Conditions

Extenuating circumstance beyond the student’s control, not to exceed 3 months

Chronic or ongoing physical health or mental health condition, or a learning disability.

Examples of Conditions

Students are allowed one request per term (up to 3 days) without documentation*:

  • Sudden illness or injury
  • Bereavement
  • Traumatic event
  • Family or personal crisis

Extenuating circumstances more than 3 days, second incident, or during final exam period.*

Acceptable documentation:

  • Verification of Personal Health Condition form
  • Confidential Extenuating Circumstances form
  • Obituary
  • Other letter from professional
  • Signed attestation

Conditions requiring a Letter of Accommodation (LOA):

  • Long-term physical or mental illness (e.g., hearing, visual, or mobility impairments, diabetes, cancer, autism spectrum disorder, ADHD/ADD, OCD, schizophrenia, eating disorders, anxiety, depression, etc.)
  • Learning disability (e.g., dyslexia, dyscalculia, dysgraphia, dyspraxia, auditory or visual processing disorders, etc.)

Conditions requiring Short-Term Academic Accommodation (STAA):

  • New unexpected onset of physical or mental illness lasting more than 48 hours, unexpected surgery/injury (concussion), serious extenuating circumstances

Responsibility for Authorizing Arrangements

The verifies documentation. Instructor works with student to determine and implement reasonable academic consideration.

Queen’s Student Accessibility Services (QSAS) determines accommodation and provides LOA or STAA for instructors.

* Exclusions that are not covered by this protocol:
Students who do not feel they can meet academic requirements due to experiencing high levels of academic or exam-related stress should contact an academic advisor in their faculty/program, or Student Wellness Services at intake.wellness@queensu.ca or by phone 613-533-6000 ext. 74842.